Construction Administrator

Location: Alameda
Posted on: November 11, 2024

Job Description:

The Construction Admin. provides administrative and clerical support to the project team for the day to day activities on the project including: administration of subcontracts and all associated construction compliances, documents, and documentation; electronic processing of subcontractor and vendor invoices and payroll; job site safety; office management; and initiates and executes project start-up and close-out. In addition, the Project Assistant must meet all deadlines and adhere to company's Policy & Procedures standards.

DUTIES AND RESPONSIBILITIES:

?Coordinate job site office set up, office and phone equipment, office supplies and vendor's services.

?Responsible for promoting and coordinating sustainable practices with company's Sustainability department and project team.

?Copy, scan, upload files, prepare binders, set up new vendors, and subcontractors.

?Answer phones, greet visitors, order office and food supplies, maintain office and housekeeping of kitchen, mail area, conference room(s) and lobby.

?Distribute incoming mail/ packages and prepare outgoing packages; US Mail, GSO, Fed Ex, UPS, Plan/Drawings Services and couriers.

?Responsible for the Project Accounting process within specified timelines where Sr. Project Assistant or Project Accountant is not assigned to project:

- Review, prepare, and maintain subcontract files, Purchase Orders, Subcontracts, Change Orders, Preliminary Notices, Lien Waivers, and Certificates of Insurance.

- Work closely with Subcontractors to collect monthly progress billings and compliances

- Onsite, electronic processing of Subcontractor and Vendor invoices.

- Review, scan and upload all required construction compliances and documents into CMIC.

?Process new hire field and transfer employees and coordinate field lay off paperwork.

?Enter and verify field payroll for project field and salary in iTIME each week.

?Promote safety during the performance of all daily project responsibilities.

?Ensure completion for all assigned ClickSafety training courses for employees and provide documentation for injured workers.

?Assist project team with project close out tasks including subcontractors and vendors close out, office de-mobilization and move out and archiving project documents, inclusive of all documentation required. and in accordance with company's Policy & Procedures.

?Other duties and tasks as requested by Project Manager.

TECHNICAL SKILLS AND EXPERIENCE:

?Strong computer skills with the ability to use MS Office with proficiency (Word, Excel, Outlook). Knowledge of Adobe Acrobat and Reader.

?Experience using Construction software (CMIC, JD Edwards, Prolog)

?Adept in learning new software quickly and able to navigate and use to review, track, and upload various documents.

REQUIRED EDUCATION AND WORK EXPERIENCE:

?Minimum 2 year degree or related work experience equivalent.

?Three to five years experienced working in the construction industry.

?Three to five years in Accounts Payable: Vendor and Subcontractor invoice processing

?Previous experience in the public sector: Certified Payroll, Prevailing Wage (Davis Bacon Act) and ARRA.

?Understanding and familiar with Mechanics Lien Laws.

We are an equal employment opportunity employer and will consider all qualified candidates without regard to disability or protected veteran status.

Keywords: , Oakland , Construction Administrator, Administration, Clerical , Alameda, California