Executive Assistant - Growing Company - to $80k

Location: Berkeley
Posted on: November 11, 2024

Job Description:

Job Responsibilities: ?Ensure that the VP makes optimal use of time in line with personal and company objectives. Provide active management of the VP's time throughout the working day to ensure meetings remain punctual. Conduct weekly reviews of upcoming schedule to ensure best use of time. Proactive reach out to meeting participants to ensure meeting objectives are clear and background materials for pre -read are produced ?Field and manage incoming calls. Provide screening and delegation where needed, representing The Company and the VP in the best light possible ?Coordinate and prepare for meetings and conference calls, including arrangement of logistics, meeting space, communications and catering ?Arrange and confirm local, domestic and complex international travel for the VP, ensuring effective use of time and resources ?Communicate and represent the executive with all levels of internal and external stakeholders. ?Proactive management of the VP's contact with key clients and maintain client contact database, tracking frequency of communication and interaction ?Create, edit and proof read business communications and documents on behalf of the Executive utilizing MS Word, Excel and PowerPoint ?Plan special events for the Executive's organization such as quarterly leadership meetings and client advisory meetings ?Design and implement a detailed filing structure for both hard copy and electronic files ?Receive visitors for the Executive ?E-mail, fax and copy documents; screen Executive's mail ?Prepare and submit expense reports, review expense submissions from direct reports to ensure compliance with expense rules ?Provide support for all internal systems for approvals and HR processes. ?Assist in special projects and research on an as-needed basis Requirements: o Ability to recognize and appropriately handle highly sensitive and confidential material and information o Associate/Bachelor's degree preferred and at least five years of executive assistant experience at a technology company o 3 - 5 year's executive level support required, C-level preferred. o Extremely strong organizational, project and time management skills; detail-oriented o Strong sense of urgency and efficiency in completing work o Ability to take self-initiative and be proactive o Ability to use discretion with highly confidential information o Ability to multi-task and prioritize workload o Proficiency with MS Word, Excel, PowerPoint, Outlook o Excellent verbal and written communication skills o Excellent common sense and ability to make solid judgment calls independently We are an equal employment opportunity employer and will consider all qualified candidates without regard to disability or protected veteran status.

Keywords: , Oakland , Executive Assistant - Growing Company - to $80k, Administration, Clerical , Berkeley, California