Chief of Staff/Senior Executive Business Partner, Founders Office New Oakland, CA Office

Company: Tbwa Chiat/Day Inc
Location: Oakland
Posted on: March 21, 2025

Job Description:

Chief of Staff/Senior Executive Business Partner, Founders OfficeOakland, CA OfficeFictiv Exists to Enable Hardware Innovators to Build Better Products, FasterFictiv, coined the "AWS of manufacturing," is a leading technology company transforming the $350 billion manufacturing industry. Our cutting-edge cloud platform uses AI and machine learning algorithms to help companies build hardware at the speed of software. Come join our growing team!***Position is located in the East Bay***About FictivCoined the "AWS of manufacturing," Fictiv is disrupting the manufacturing industry by transforming how products are designed, prototyped, and produced. As a leader in the industry, we connect companies with a global network of world-class manufacturers, enabling faster production, lower costs, and superior quality. Our technology-driven approach has made us the go-to partner for some of the most innovative companies in the world, helping them bring new products to market faster than ever before.At Fictiv, we move fast, think big, and push boundaries. If you're excited about being part of a high-growth company that's redefining manufacturing, this is your chance to make a significant impact.Impact In This RoleAs the Chief of Staff/Senior Executive Business Partner - Founders Office, you will play a pivotal role in supporting the Co-Founder/CEO by managing executive priorities, overseeing strategic initiatives, and ensuring seamless day-to-day operations. This role requires a balance of high-level strategic execution and hands-on administrative support, including complex calendar management, travel coordination, meeting preparation, and confidential communications. You will also facilitate cross-functional collaboration, manage key projects, and act as a trusted partner to leadership in a fast-paced, dynamic environment.This role requires exceptional problem-solving, communication, and leadership skills to ensure seamless executive operations and business execution. If you thrive in dynamic environments, have a "can-do" attitude, and excel at managing competing priorities, we want to hear from you!This position reports directly to the Co-Founder/CEO.What You'll Be Doing

• Provide comprehensive administrative and strategic support to the Co-Founder/CEO; management of email, complex calendars and meeting schedules
• Plan and arrange travel accommodations for both business and personal trips, handling frequently changing itineraries; travel with the Co-Founder/CEO on high-priority business trips, supporting key meetings and engagements
• Coordinate Executive Leadership Team meetings and board meetings - maintain agendas, notes and action items
• Support internal communication efforts, ensuring transparency and alignment across teams
• Anticipate the needs of the Co-Founder/CEO and the organization; oversee special projects and organize/coordinate executive outreach and external relations efforts
• Lead or support strategic initiatives and projects that span across the organization or involve multiple departments and functions
• Manage confidential projects, ensuring the highest level of discretion and professionalism
• Maintain and update critical documentation, including spreadsheets, expense reports, and travel itineraries, ensuring accuracy, organization, and timely submission
• Provide meeting support: jump in to help troubleshoot zoom issues, manage conference room calendars, etc.Minimum Requirements
  • BA/BS degree or equivalent work experience
  • Minimum 5+ years of experience in a Chief of Staff, Senior Executive Business Partner, or similar strategic operations role
  • Strong analytical, organizational, and problem-solving skills
  • Exceptional communication, leadership, and stakeholder management abilities
  • Proven ability to manage multiple high-priority initiatives in a dynamic environment
  • "No job is too big or too small" mentality, with a proven ability to adapt quickly to changing priorities and competing demands
  • Flexibility to occasionally work outside of standard business hours and accommodate last minute requests
  • Hard Working Team Player
  • Relationship Builder
  • Integrity, Discretion, & Excellent Judgement
  • Maintain strict confidentiality while effectively interacting with internal and external partners
  • High degree of integrity when dealing with confidential and sensitive information
  • Good judgment w/company credit cardsPhysical RequirementsWhile performing the duties of this job, the employee routinely is required to sit; walk; talk and hear; use hands to keyboard, fingers, handle, and feel; stoop, kneel, crouch, twist, crawl, reach, and stretch.The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.Salary Range: $160,000 to $170,000 per yearPerks and Benefits
    • Competitive medical, dental, and vision insurance
    • 401K plan
    • Monthly Virtual Work stipend for things like food, internet, travel, pet care, health and wellness
    • Annual Education stipend
    • Parental leave programs
    • Onboarding setup, including: standing desk, laptop, monitor, and chair, and a stipend for additional items such as headphones, blue light glasses, or any other ergonomic supplies you may want or need
    • And much, much more!Interested in learning more? We look forward to hearing from you soon.
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Keywords: Tbwa Chiat/Day Inc, Oakland , Chief of Staff/Senior Executive Business Partner, Founders Office New Oakland, CA Office, Administration, Clerical , Oakland, California