Project Manager

Company: Intelligence and National Security Alliance
Location: San Jose
Posted on: April 17, 2025

Job Description:

Title: Project Manager (Commercial Training & Program Specialist)Employment Type: Temp to HirePay Rate Range: $44-46/hour (then once converted bonus opportunities)Hours (weekly): 8am-5pm M-FOffice Location: San Jose - HQ / Hybrid (M, W, Th in office), occasionally 4-5 days in-office depending on training activitiesPosition Overview:We are seeking a dynamic and organized Commercial Training & Program Specialist to join our team. The ideal candidate will be responsible for coordinating and supporting sales and field service training initiatives, marketing programs, and providing administrative support to the Chief Medical Officer. This role requires strong communication and organizational skills, as well as the ability to manage multiple priorities across sales, service, medical affairs, and marketing.Responsibilities:

• Collaborate with the commercial team to support seamless training programs for sales and field service.
• Coordinate and schedule commercial sales and service training sessions, workshops, and events while managing budgets.
• Serve as a key member of the National Service and Sales meeting support team, handling materials, logistics, registration, and onsite support.
• Maintain records of training activities, attendance, assessments, and retraining requirements.
• Manage training calendars, resources, materials, and scheduling.
• Coordinate training documentation and materials prepared by instructors.
• Gather feedback and continuously improve training programs based on user needs and business requirements.
• Oversee the sales and marketing equipment demo fleet to support commercial activities.
• Coordinate commercial team meetings, both onsite and offsite, including meals, room blocks, and communications.
• Manage purchase orders and invoicing related to training, medical affairs, and marketing programs.
• Support the development of marketing materials such as brochures, presentations, and digital content.
• Work with cross-functional teams, including sales, sales training, field service, marketing, and medical affairs, to ensure alignment between training and marketing efforts.
• Monitor and report on the effectiveness of sales training programs and assigned marketing programs.Additional Responsibilities (20%):
  • Provide administrative support to the Chief Medical Officer, including calendar management, travel coordination, and expense reporting.
  • Manage group mailbox correspondence and schedule prescriber meeting requests.Requirements & Qualifications:
    • Education: Bachelor's degree required.
    • Experience: 3-5 years in a highly cross-functional, customer-centric role and/or executive administration.
    • Skills:
      • Strong project management skills with the ability to multi-task and prioritize in a fast-paced environment.
      • Proficiency with Microsoft Office Suite (PowerPoint, Word, Outlook, Excel).
      • Experience with expense management software (e.g., Concur).
      • Familiarity with online survey tools (e.g., Microsoft Forms, SurveyMonkey).Interview Process:
        • 3 Quick Video InterviewsDress Code:Business casual
          #J-18808-Ljbffr

Keywords: Intelligence and National Security Alliance, Oakland , Project Manager, Executive , San Jose, California